AI-Powered Invoice Management

Our Smart Capture technology uses AI to extract data from invoices at both the header and line-item level. It adapts to varied formats including complex tables and handwritten notes. Our built-in human validation is what sets onPhase apart, ensuring 99.9% data accuracy from the start. 

Invoices, contracts, and receipts can be submitted through email, secure portal upload, scanned in, or uploaded via file upload. Giving suppliers and AP teams flexibility without sacrificing control or visibility.

onPhase automatically applies GL codes, departments, and other custom fields. Coding happens at both the header and line item level with no manual entry required. AI is trained on your historical data which means onPhase adapts to your processes and structure, not the other way around.

onPhase supports both 2-way and 3-way invoice matching at the header and line item level. Our platform applies flexible rules and tolerances to match invoices with purchase orders and receipts automatically. While many solutions stop short of handling this complexity, onPhase delivers it as a core capability - reducing exceptions and keeping approvals on track.

Keep conversations organized and connected to the invoice. onPhase lets suppliers communicate directly with your AP team inside the platform, eliminating scattered email threads and reducing the back-and-forth that slows down issue resolution. Every message stays visible, traceable, and tied to the transaction.

No more guessing where invoices stand. onPhase gives you real-time visibility into every step of the process—from capture to coding, approvals to payment status. Track conversations, see who’s reviewing what, and ditch the sticky notes and side emails. Everything lives in one place, so your team always knows what’s next and nothing falls through the cracks.