AP That Finally Keeps Pace With Every Rooftop

See how leading dealer groups leave approval delays, payment uncertainty, and time-consuming document searches in the past with faster AP processes, fewer costly errors, stronger controls, and clearer cash visibility.

See How onPhase Works

onPhase is a platform covering AP automation, payments, document management, and business process management that directly connects to your dealer management system of choice. That means finance gets:

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A real-time view of cash across every rooftop
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Instant access to every financial document
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Clear visibility into every approval and bottleneck
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Reporting and insights that reveal trends, risks, and opportunities across every rooftop

See a preview of how onPhase works in this video. If you're ready for a full demo built around your team's needs, schedule a personalized demo.

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Sound familiar?

Your dealer management system runs the dealership. But it wasn't built to manage vendor invoices across multiple locations, centralize compliance documents, or route approvals without an email chain. That's the gap onPhase closes.

Limited visibility across locations.

 

Invoices, approvals, and documents live in separate systems at each store, so teams spend hours chasing status instead of managing cash.

 

Rooms full of paper, answers nowhere.


Deal jackets, repair orders, and floorplan documents sit across physical files and shared drives, so every audit request becomes a search party across locations.

 

Approval bottlenecks that cost money.


Floorplan interest accrues daily while approvals route by email from Parts Manager to Controller to CFO and get lost along the way.

 

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Every Part of Dealership Finance,  In One Platform

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AP Automation

Manage every invoice in one platform, from capture through payment. onPhase’s AI-powered Smart Capture reads header and line-item detail, including handwriting, and codes it to the right GL with up to 99% accuracy before reaching your team. Custom approval workflows route invoices based on department, vendor, or dollar threshold. Finance has a live view of every invoice from arrival through remittance, without chasing email or logging into separate systems.

 

 

Payments

Payments Automation



Control when vendors get paid, at every location, from one platform. Finance sees every payment in the queue before cash goes out the door. Batch approve payables across all locations in one action, or stop a payment before it clears. Vendors check payment status through a self-service portal, cutting inbound calls to AP. ACH, virtual card, check, and cross-border payments all run from onPhase.

 

 

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Document Management


Every document a dealership generates, stored, searchable, and audit-ready in one secure repository. Repair orders, floorplan records, OEM statements, vendor contracts, W-9s, and certificates of insurance, all retrievable in seconds with full-text search. Role-based permissions control access by individual and location. Full audit trail from the moment each document enters the system.

 

 

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Business Process Management


Build and deploy approval workflows, digital forms, and e-signatures across every rooftop, without IT. Deal jacket stages, vendor onboarding, repair order sign-offs, check requests, and expense reimbursements all route, track, and store automatically. Completed forms can route directly into Document Management with full audit trails.

 

 

 

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Strategic Partner with Industry Leading DMS Providers

onPhase connects directly with the most widely used DMSs including Procede, CDK, Karmak, and more. Data flows securely between systems in real time, so invoices, approvals, and payments are always up to date. No rekeying. No version control issues.

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Real-time AP analytics that turn data into decisions

Smart Insights

Give your finance team live dashboards, ready-made reports, and the ability to build custom views, all without leaving the platform.

Invoices, approvals, and vendor payments already live inside onPhase. Instead of exporting that data into spreadsheets or waiting on a report from someone else, your team sees it live: what's stuck, who's holding it up, and where the dollars are going.

Most teams don't find out about a bottleneck or a stale invoice until a vendor calls or the month closes. By then, it's already a fire drill. onPhase surfaces those issues as they happen, so your team can act before they turn into a bigger problem.

Standard dashboards answer the questions your team asks every day. When you need something more specific, a drag and drop builder lets anyone create and save their own view, pulling from the same data, updating in real time, with no additional support required.

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Success Stories from Growing Dealerships

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Recognized Leader in AP Automation

Bruckners

"I can finally see and manage our cash flow clearly"

Amber Murra

Controller Bruckner's Truck & Equipment 47 locations | 30,000+ invoices/month

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"Six months in, I was finally doing real accounting work again."

Ashley Felts

AP Specialist Thompson Truck & Trailer 6 locations

Ready to Power a Better AP Process?

Schedule a personalized demo, built around your team’s challenges, led by experts who understand what matters.